Finding the right words to guide someone through an email can make all the difference in how your message is received. A phrase like “Please see the email below” is functional, but it may come across as too direct or impersonal. Whether you’re communicating with a colleague, a client, or a supervisor, using a warmer, more engaging alternative can foster better relationships and show thoughtfulness in your writing.
This article explores 20 alternative ways to phrase this request, helping you sound more polished, professional, and empathetic in your emails.
What Does “Please See the Email Below” Mean?
This phrase is a straightforward way to direct the recipient’s attention to an email that has already been sent. It’s commonly used in business and professional settings when forwarding an email or referring to a previous conversation.
However, while clear and efficient, it may lack warmth or context, which is why choosing the right alternative can make a difference in how your message is received.
Is It Professional/Polite to Say “Please See the Email Below”?
Yes, “Please see the email below” is professional and polite, but it can sometimes sound abrupt, overly formal, or lacking in warmth—especially in situations where a more personal touch is beneficial.
If you’re corresponding with a client, supervisor, or someone outside your immediate team, using a slightly more engaging and courteous phrase can make your email feel more inviting.
Pros and Cons of Saying “Please See the Email Below”
Pros:
- Clear and direct—The recipient immediately knows where to look.
- Widely accepted—Commonly used in professional settings.
- Time-efficient—No extra explanation needed.
Cons:
- Can feel impersonal—Lacks warmth and engagement.
- Might seem abrupt—Especially if used without a friendly introduction.
- Doesn’t provide context—May not convey urgency or importance effectively.
Synonyms For “Please See the Email Below”
- Kindly review the email below.
- Please take a moment to read the email below.
- Just bringing the below email to your attention.
- I wanted to follow up on the email below.
- Here’s the email for your reference.
- I’m resending the email below for your convenience.
- When you get a chance, please check the email below.
- I wanted to highlight the email below for you.
- Please have a look at the email below.
- Just a gentle reminder about the email below.
- If you haven’t seen it yet, please check the email below.
- Circling back to the email below for your review.
- Please let me know your thoughts on the email below.
- Attaching the email below for easy access.
- Following up on the below email for your input.
- Sharing the email below in case you missed it.
- I appreciate your time in reviewing the email below.
- Just a quick nudge to check the email below.
- Please refer to the email below for details.
- Bringing this back to your inbox—see the email below.
1. Kindly Review the Email Below
If you need to sound professional while maintaining warmth, this phrase works well. It’s a polite request that encourages action without sounding demanding.
Scenario Example:
Subject: Follow-up on Project Proposal
Dear [Recipient’s Name],
I hope you’re having a great day!
I wanted to bring the following email to your attention. Kindly review the email below, and let me know if you have any questions.
Looking forward to your thoughts!
Best regards,
[Your Name]
Best Use:
Use this when requesting feedback or confirmation in a professional setting.
Additional Note:
This phrase is polite and slightly formal, making it ideal for client-facing or leadership communications.
2. Please Take a Moment to Read the Email Below
This phrase is a softer, more inviting way to encourage the recipient to check the email.
Scenario Example:
Subject: Important Update on the Marketing Plan
Hi [Recipient’s Name],
Hope you’re doing well!
Please take a moment to read the email below when you get the chance. It contains important details regarding the upcoming strategy meeting.
Let me know if you have any thoughts!
Best,
[Your Name]
Best Use:
Use this when you want to ensure the recipient takes time to absorb the content.
Additional Note:
This phrase adds a touch of courtesy while maintaining clarity.
3. Just Bringing the Below Email to Your Attention
A casual and professional way to ensure the recipient notices the email without pressure.
Scenario Example:
Subject: Follow-up: Q2 Budget Review
Hi [Recipient’s Name],
I hope you’re having a good week.
Just bringing the below email to your attention in case you missed it. Let me know if you need any clarification.
Thanks!
[Your Name]
Best Use:
Ideal for light reminders when no immediate action is required.
Additional Note:
This phrase is neutral and non-intrusive while ensuring visibility.
4. I Wanted to Follow Up on the Email Below
This phrase is a great way to remind someone about a previous email while sounding polite and proactive.
Scenario Example:
Subject: Follow-Up: Meeting Agenda for Friday
Dear [Recipient’s Name],
I hope you’re doing well.
I wanted to follow up on the email below regarding our upcoming meeting. Please let me know if you have any updates or if we need to discuss further.
Looking forward to your response.
Best regards,
[Your Name]
Best Use:
Ideal for situations where a response is needed, especially if the previous email was not acknowledged.
Additional Note:
This phrase shows initiative and professionalism without sounding pushy.
5. Here’s the Email for Your Reference
This alternative is useful when sharing past information that may be relevant to the recipient.
Scenario Example:
Subject: Re: Budget Approval Request
Hi [Recipient’s Name],
I wanted to make sure you have all the details you need.
Here’s the email for your reference, in case you’d like to review the budget breakdown again. Let me know if you have any questions.
Best,
[Your Name]
Best Use:
Perfect for resending emails containing important details without making the recipient feel pressured to respond immediately.
Additional Note:
This phrase works well when you don’t expect an immediate action but want the recipient to have access to key information.
6. I’m Resending the Email Below for Your Convenience
A thoughtful and professional way to make it easy for the recipient to access the email again.
Scenario Example:
Subject: Resending: Proposal Submission Deadline
Hi [Recipient’s Name],
I know things get busy, so I’m resending the email below for your convenience. Let me know if you need any further details.
Best,
[Your Name]
Best Use:
Useful when you suspect the recipient might have missed the original email or when sending emails to busy professionals.
Additional Note:
This phrase makes it clear that you’re being helpful rather than implying they overlooked something.
7. When You Get a Chance, Please Check the Email Below
A casual yet considerate way to ask someone to review an email at their convenience.
Scenario Example:
Subject: Quick Review Needed: Client Feedback
Hi [Recipient’s Name],
Hope you’re having a great day!
When you get a chance, please check the email below—it contains feedback from our client that might require some adjustments. Let me know your thoughts when you have time.
Best,
[Your Name]
Best Use:
Works well in less urgent situations where you don’t need an immediate response.
Additional Note:
This phrase respects the recipient’s schedule and makes the request feel less demanding.
8. I Wanted to Highlight the Email Below for You
This phrase helps emphasize the importance of the email without sounding too formal.
Scenario Example:
Subject: Important: System Downtime Notice
Hi [Recipient’s Name],
Just a quick note—I hope you’re doing well!
I wanted to highlight the email below for you, as it contains key details about upcoming system maintenance. Please review and let me know if you have any concerns.
Best,
[Your Name]
Best Use:
Great for drawing attention to important emails that might otherwise get overlooked.
Additional Note:
This phrase adds a touch of urgency and importance while keeping things polite.
9. Please Have a Look at the Email Below
A straightforward yet friendly way to request that someone check an email.
Scenario Example:
Subject: Quick Look: Event Logistics Confirmation
Hi [Recipient’s Name],
I hope you’re doing well!
Please have a look at the email below when you have a moment. It includes the final details for the event logistics. Let me know if everything looks good.
Best,
[Your Name]
Best Use:
Best for casual professional conversations where the tone is light but still professional.
Additional Note:
This phrase keeps things short and friendly while maintaining clarity.
10. Just a Gentle Reminder About the Email Below
A polite and non-pushy reminder for follow-ups.
Scenario Example:
Subject: Friendly Reminder: Invoice Approval
Hi [Recipient’s Name],
I hope you’re having a great day!
Just a gentle reminder about the email below regarding the pending invoice approval. Let me know if you need any additional information.
Thanks,
[Your Name]
Best Use:
Best for reminders without sounding aggressive or impatient.
Additional Note:
The word “gentle” softens the tone, making it sound more considerate.
11. If You Haven’t Seen It Yet, Please Check the Email Below
This phrase assumes the recipient may have missed the email and is a friendly nudge.
Scenario Example:
Subject: Follow-up on Updated Contract Terms
Hi [Recipient’s Name],
I wanted to make sure you saw this—if you haven’t seen it yet, please check the email below. Let me know if you have any questions.
Best,
[Your Name]
Best Use:
Great for reminding someone without making them feel guilty for missing it.
Additional Note:
This phrase keeps the tone light and assumes the best.
12. Circling Back to the Email Below for Your Review
This phrase is a professional way to reintroduce an email while implying that it’s worth reviewing again.
Scenario Example:
Subject: Circling Back: Project Deadline Adjustments
Hi [Recipient’s Name],
I wanted to check in on this. Circling back to the email below for your review—please let me know your thoughts when you have a chance.
Looking forward to your feedback!
Best,
[Your Name]
Best Use:
Best for gentle follow-ups on important matters that require input.
Additional Note:
This phrase sounds professional and proactive while avoiding a pushy tone.
13. Please Let Me Know Your Thoughts on the Email Below
A polite way to encourage a response while emphasizing the importance of feedback.
Scenario Example:
Subject: Feedback Requested: Budget Proposal
Hi [Recipient’s Name],
Hope you’re doing well!
Please let me know your thoughts on the email below when you get a chance. Your insights would be greatly appreciated.
Thanks in advance!
Best,
[Your Name]
Best Use:
Ideal for situations where a response is needed rather than just informing the recipient.
Additional Note:
This phrase helps set expectations without being too demanding.
14. Attaching the Email Below for Easy Access
This phrase makes it clear that you are re-sharing an email for the recipient’s convenience.
Scenario Example:
Subject: Resending: Vendor Agreement Terms
Hi [Recipient’s Name],
I’m including the details again for convenience. Attaching the email below for easy access. Let me know if you have any questions.
Best,
[Your Name]
Best Use:
Great for resending emails that contain attachments, contracts, or important documents.
Additional Note:
This phrase ensures clarity and accessibility without implying the recipient has overlooked the original email.
15. Following Up on the Below Email for Your Input
A professional way to remind someone about an email while clearly requesting their input.
Scenario Example:
Subject: Follow-Up: Client Presentation Draft
Hi [Recipient’s Name],
I hope you’re doing well.
Following up on the below email for your input—I’d love to hear your thoughts before we finalize the presentation.
Looking forward to your feedback.
Best,
[Your Name]
Best Use:
Perfect for collaborative projects where feedback is necessary.
Additional Note:
This phrase conveys urgency and importance while keeping the tone professional.
16. Sharing the Email Below in Case You Missed It
A considerate and non-confrontational way to follow up on an email that hasn’t been acknowledged.
Scenario Example:
Subject: Re: Updated Work Schedule
Hi [Recipient’s Name],
Just wanted to make sure you have this—sharing the email below in case you missed it. Let me know if you have any questions.
Best,
[Your Name]
Best Use:
Great for situations where you don’t want to assume the recipient ignored the email but still need to bring it to their attention.
Additional Note:
This phrase keeps the tone friendly and understanding.
17. I Appreciate Your Time in Reviewing the Email Below
This phrase expresses gratitude while politely asking the recipient to read the email.
Scenario Example:
Subject: Your Review Needed: Employee Handbook Updates
Hi [Recipient’s Name],
I know you’re busy, and I appreciate your time. I appreciate your time in reviewing the email below, and I look forward to your insights.
Thanks so much!
Best,
[Your Name]
Best Use:
Best for situations where you want to express appreciation while requesting action.
Additional Note:
Adding gratitude makes this phrase more engaging and courteous.
18. Just a Quick Nudge to Check the Email Below
A casual way to remind someone about an email without sounding too formal.
Scenario Example:
Subject: Gentle Nudge: Pending Approval on Design Mockups
Hi [Recipient’s Name],
Just a quick follow-up—just a quick nudge to check the email below. Let me know if you need any additional information.
Thanks,
[Your Name]
Best Use:
Best for light reminders when a decision or action is pending.
Additional Note:
The word “nudge” keeps it casual but effective for follow-ups.
19. Please Refer to the Email Below for Details
A direct and efficient phrase for guiding someone to the information they need.
Scenario Example:
Subject: Re: Logistics for Next Week’s Conference
Hi [Recipient’s Name],
For all the event details, please refer to the email below. Let me know if you need any clarification.
Best,
[Your Name]
Best Use:
Best when sharing reference material or forwarding important information.
Additional Note:
This phrase keeps things concise and to the point.
20. Bringing This Back to Your Inbox—See the Email Below
A friendly yet professional way to ensure an email gets attention.
Scenario Example:
Subject: Bringing This Back: Your Input on Sales Report
Hi [Recipient’s Name],
I wanted to make sure this doesn’t get lost in your inbox—bringing this back to your inbox—see the email below. Let me know if you need any additional details.
Best,
[Your Name]
Best Use:
Perfect for re-surfacing important emails that may have been buried.
Additional Note:
This phrase acknowledges how busy the recipient might be while making the follow-up feel natural.
Conclusion
Finding the right words for your emails can transform how your messages are received. While “Please see the email below” is a standard phrase, using a more engaging alternative can help your communication feel warmer, clearer, and more professional.
Whether you’re following up, providing information, or seeking input, these 20 thoughtful alternatives ensure your email stands out and gets the attention it deserves.
