Sometimes, you need to ask someone to forward an email, but you want to phrase it in a way that sounds more professional, polite, or warm. Instead of using the standard “Please forward this email,” here are 20 thoughtful alternatives that can help you sound more engaging and considerate.
What Does “Please Forward This Email” Mean?
“Please forward this email” is a simple request asking the recipient to send the email to another person or group. This is commonly used in business, team communications, and official messages when important information needs to be shared.
Is It Professional/Polite to Say “Please Forward This Email”?
Yes, it’s professional and clear, but it may sound a bit direct or impersonal in certain situations. If you want to sound more considerate or polite, a slightly modified phrase can be more effective.
Pros and Cons of Using “Please Forward This Email”
Pros:
- Clear and direct
- Easy to understand
- Works well in formal emails
Cons:
- May sound too commanding
- Lacks warmth and engagement
- Can be improved for better tone and politeness
Synonyms For “Please Forward This Email”
- Kindly Share This Email
- Could You Pass This Along?
- I’d Appreciate It If You Could Forward This
- Please Share This With the Relevant Team
- Feel Free to Forward This Email
- Please Distribute This Email as Needed
- Would You Mind Forwarding This?
- Can You Send This to the Right Person?
- Pass This Message to the Team
- Please Ensure This Reaches the Right People
- Let Others Know About This by Forwarding
- If Possible, Share This Email With Your Contacts
- Would You Kindly Send This to [Person/Department]?
- I’d Be Grateful If You Could Pass This On
- Please Send This to Anyone Who Needs It
- Can You Help Me Get This Message Across?
- This Might Be Useful – Feel Free to Forward
- Please Route This Email to the Appropriate Team
- Spread the Word by Forwarding This Email
- Please Make Sure This Information Gets Shared
1. Kindly Share This Email
This phrase sounds polite and professional, making it a great choice for formal communication.
Scenario Example
Subject: Important Update – Please Share
“Hi [Name],
I hope you’re doing well. Kindly share this email with your colleagues so they’re aware of the latest updates.
Best,
[Your Name]”
Best Use:
Ideal for formal emails and workplace communication.
Additional Note:
This phrase is softer than “please forward” but still clear and professional.
2. Could You Pass This Along?
This phrase is friendly and casual, making it perfect for informal or team-based communication.
Scenario Example
Subject: Quick Request – Please Pass This Along
“Hey [Name],
I wanted to share this update with the team. Could you pass this along when you get a chance? Thanks!
Best,
[Your Name]”
Best Use:
Great for team emails, internal communication, and casual work environments.
Additional Note:
This phrase sounds less formal but still polite.
3. I’d Appreciate It If You Could Forward This
Adding “I’d appreciate it” makes the request sound more courteous and considerate.
Scenario Example
Subject: Quick Favor – Please Forward
“Hi [Name],
I’d appreciate it if you could forward this email to [Person/Team]. Let me know if you need any additional information.
Best,
[Your Name]”
Best Use:
Best for formal and polite business emails.
Additional Note:
Using appreciation makes your request more well-received.
4. Please Share This With the Relevant Team
This phrase ensures that the email reaches the right people while sounding professional.
Scenario Example
Subject: Important Information – Please Share
“Dear [Name],
Please share this with the relevant team to ensure they are informed. Let me know if you need any clarifications.
Best regards,
[Your Name]”
Best Use:
Great for corporate and structured communication.
Additional Note:
This phrase makes sure the right audience gets the message.
5. Feel Free to Forward This Email
This phrase adds a casual and friendly touch, making it less forceful.
Scenario Example
Subject: Useful Info – Share If Needed
“Hi [Name],
Just sharing some details on [Topic]. Feel free to forward this email to anyone who might benefit.
Best,
[Your Name]”
Best Use:
Great for non-urgent or optional forwarding requests.
Additional Note:
This works well when you don’t want to pressure the recipient.
6. Please Distribute This Email as Needed
This phrase is formal and professional, allowing the recipient to decide who needs the information.
Scenario Example
Subject: Important Update – Please Distribute
“Dear [Name],
Please distribute this email as needed within your department. Let me know if you have any questions.
Best regards,
[Your Name]”
Best Use:
Ideal for corporate and department-wide emails.
Additional Note:
This phrase gives flexibility to the recipient to forward it to the right people.
7. Would You Mind Forwarding This?
A polite and friendly way to ask for forwarding without sounding demanding.
Scenario Example
Subject: Quick Favor – Forwarding Request
“Hi [Name],
Would you mind forwarding this to [Person/Department]? I’d really appreciate it!
Best,
[Your Name]”
Best Use:
Great for requests where you want to sound polite and warm.
Additional Note:
The phrase softens the request while still making the action clear.
8. Can You Send This to the Right Person?
This phrase is useful when you’re unsure who the final recipient should be.
Scenario Example
Subject: Need Your Help Sending This
“Hi [Name],
I’m not sure who handles this, but could you send this to the right person? Thanks!
Best,
[Your Name]”
Best Use:
Great when you don’t know the exact recipient but need the email forwarded.
Additional Note:
This phrase is casual and effective for internal emails.
9. Pass This Message to the Team
This phrase is direct and useful in team environments.
Scenario Example
Subject: Quick Team Update
“Hey [Name],
Please pass this message to the team so they can review it before the meeting.
Thanks,
[Your Name]”
Best Use:
Great for internal team communication.
Additional Note:
It works well for casual and workplace emails.
10. Please Ensure This Reaches the Right People
A formal and professional way to request email forwarding.
Scenario Example
Subject: Important Info – Please Forward
“Dear [Name],
Please ensure this reaches the right people so they can take necessary action.
Best,
[Your Name]”
Best Use:
Best for formal and corporate communication.
Additional Note:
This phrase emphasizes the importance of proper distribution.
11. Let Others Know About This by Forwarding
This phrase encourages spreading important information.
Scenario Example
Subject: Exciting News – Share With Others!
“Hi [Name],
I wanted to share some great news! Let others know about this by forwarding the email.
Best,
[Your Name]”
Best Use:
Perfect for newsletters, updates, and announcements.
Additional Note:
It encourages wider sharing without sounding too direct.
12. If Possible, Share This Email With Your Contacts
A gentle and optional way to request forwarding.
Scenario Example
Subject: Please Share If You Can
“Hi [Name],
If possible, share this email with your contacts who might find it useful.
Thanks,
[Your Name]”
Best Use:
Great for optional or non-urgent requests.
Additional Note:
This phrase makes the request feel less like an obligation.
13. Would You Kindly Send This to [Person/Department]?
A polite and respectful way to ask someone to forward an email.
Scenario Example
Subject: Forwarding Request
“Dear [Name],
Would you kindly send this to [Person/Department]? I’d be very grateful.
Best regards,
[Your Name]”
Best Use:
Best for formal and respectful communication.
Additional Note:
Adding “kindly” makes it extra polite.
14. I’d Be Grateful If You Could Pass This On
This phrase adds gratitude and warmth to your request.
Scenario Example
Subject: Quick Favor – Please Pass This On
“Hi [Name],
I’d be grateful if you could pass this on to the relevant team. Thanks in advance!
Best,
[Your Name]”
Best Use:
Great for friendly and appreciative requests.
Additional Note:
Expressing gratitude makes the recipient more likely to help.
15. Please Send This to Anyone Who Needs It
A broad and inclusive request to forward the email.
Scenario Example
Subject: Important Info – Share If Needed
“Dear [Name],
Please send this to anyone who might need it. Let me know if I can help.
Best,
[Your Name]”
Best Use:
Great for general announcements and helpful information.
Additional Note:
It leaves the decision to the recipient.
16. Can You Help Me Get This Message Across?
A friendly and engaging way to ask for email forwarding.
Scenario Example
Subject: Need Help Spreading the Word
“Hi [Name],
Can you help me get this message across to the right people? Thanks!
Best,
[Your Name]”
Best Use:
Best for casual and team-oriented communication.
Additional Note:
This phrase feels collaborative and engaging.
17. This Might Be Useful – Feel Free to Forward
This phrase is casual and optional, allowing the recipient to decide if forwarding is necessary.
Scenario Example
Subject: Helpful Info – Share If Needed
“Hi [Name],
I thought this might be useful for you or others on your team. Feel free to forward it to anyone who might benefit.
Best,
[Your Name]”
Best Use:
Perfect for non-urgent emails, newsletters, and useful resources.
Additional Note:
This phrase avoids sounding like a direct request, giving the recipient freedom to decide.
18. Please Route This Email to the Appropriate Team
A formal and structured way to ask someone to send the email to the correct department or group.
Scenario Example
Subject: Request for Routing – Please Forward
“Dear [Name],
Could you please route this email to the appropriate team? Let me know if you need any further details.
Best regards,
[Your Name]”
Best Use:
Great for corporate environments and structured workplaces.
Additional Note:
This phrase works well when you are unsure who the final recipient should be.
19. Spread the Word by Forwarding This Email
This phrase is engaging and encourages wide sharing, making it ideal for announcements and promotions.
Scenario Example
Subject: Exciting News – Help Us Spread the Word!
“Hi [Name],
We’re excited to share this update! If you think others would be interested, please spread the word by forwarding this email.
Thanks,
[Your Name]”
Best Use:
Best for marketing campaigns, event promotions, and community updates.
Additional Note:
This phrase encourages action without being too forceful.
20. Please Make Sure This Information Gets Shared
A polite yet firm way to request that an email is forwarded.
Scenario Example
Subject: Important Update – Please Share
“Dear [Name],
Please make sure this information gets shared with the appropriate people. Let me know if you have any questions.
Best,
[Your Name]”
Best Use:
Great for critical updates and must-share information.
Additional Note:
This phrase ensures that the recipient understands the importance of sharing the email.
Conclusion
Using the right words to ask someone to forward an email can make a big difference in tone and clarity. Whether you need a formal, polite, or casual alternative, choosing the right phrase ensures your request is received positively.
By using one of these 20 alternatives, you can communicate effectively, professionally, and warmly!
