20 Other Ways to Say ‘Please Confirm Receipt of This Email’ (With Examples)

Effective communication is about clarity and warmth, especially in professional settings. Asking someone to confirm receipt of an email may seem like a simple request, but the way you phrase it can impact the tone of your message. Whether you’re looking for a formal, friendly, or polite alternative, this list will help you find the perfect words to ensure your message feels considerate and engaging.

What Does “Please Confirm Receipt of This Email” Mean?

This phrase is a polite way to ask the recipient to acknowledge that they have received your email. It is commonly used in business and professional communications to ensure that important messages, documents, or instructions have been successfully delivered and understood.

Is It Professional/Polite to Say “Please Confirm Receipt of This Email”?

Yes, this phrase is both professional and polite. However, in some contexts, it may sound a bit formal or direct. Depending on the nature of your relationship with the recipient, you might prefer a softer or more casual alternative.

Pros and Cons of Using “Please Confirm Receipt of This Email”

Pros and Cons of Using "Please Confirm Receipt of This Email"

Pros:

  • Clear and direct  –  The recipient immediately understands what you are asking.
  • Widely accepted in professional settings  –  Commonly used in corporate and formal communication.
  • Ensures accountability  –  Helps confirm that critical information has been received.

Cons:

  • Might sound too formal  –  Some recipients may find it impersonal or rigid.
  • Can feel like a demand  –  If not worded carefully, it may come across as forceful.
  • Overuse may reduce its impact  –  If used too often, recipients may overlook or ignore it.

Synonyms For “Please Confirm Receipt of This Email”

  1. Kindly confirm receipt of this email.
  2. Could you please acknowledge receipt of this email?
  3. Please let me know if you have received this email.
  4. Can you confirm that you received this message?
  5. I’d appreciate it if you could confirm receipt.
  6. Just a quick note to confirm you got my email.
  7. Would you mind confirming receipt of this email?
  8. I’d be grateful if you could confirm that you received this.
  9. Can you kindly acknowledge receipt of my message?
  10. Hope this email finds you well – just checking if you received my last message.
  11. Please reply to confirm you’ve received this.
  12. Let me know if my message made it through to you.
  13. I’d love a quick reply to confirm you received this.
  14. When you have a moment, please confirm you got my email.
  15. A quick confirmation would be greatly appreciated.
  16. Would you mind dropping a quick note to confirm receipt?
  17. Could you take a second to confirm you’ve received this?
  18. Just making sure my email reached you – please confirm.
  19. Hoping my message reached you – let me know when you get a chance.
  20. Whenever it’s convenient, please confirm receipt.

1. Kindly confirm receipt of this email.

A polite and professional way to request confirmation.

Scenario Example:

Subject: Confirmation of Document Submission

Dear [Recipient’s Name],

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I hope you’re doing well. Please find attached the requested documents for your review. Kindly confirm receipt of this email at your earliest convenience. Let me know if you need anything else.

Best regards,
[Your Name]

Best Use:

Suitable for formal and professional emails.

Additional Note:

Adds a touch of politeness without sounding too demanding.

2. Could you please acknowledge receipt of this email?

A soft, yet professional request.

Scenario Example:

Subject: Follow-Up on Proposal Submission

Hi [Recipient’s Name],

I wanted to follow up on the proposal I sent earlier. Could you please acknowledge receipt of this email when you have a moment? Looking forward to your thoughts.

Best,
[Your Name]

Best Use:

Great for emails requiring a response.

Additional Note:

The phrase “when you have a moment” makes it sound less urgent.

3. Please let me know if you have received this email.

A friendly and conversational approach.

Scenario Example:

Subject: Quick Check-in

Hey [Recipient’s Name],

I just wanted to make sure my last email reached you. Please let me know if you have received this email when you get a chance. Thanks!

Best,
[Your Name]

Best Use:

Ideal for informal or semi-formal emails.

Additional Note: 

Works well in follow-up emails.

4. Can you confirm that you received this message?

A simple yet effective alternative.

Scenario Example:

Subject: Delivery Confirmation

Hi [Recipient’s Name],

Just checking in to ensure my previous message made it to you. Can you confirm that you received this message? Thanks!

Best,
[Your Name]

Best Use:

Works well for quick check-ins.

Additional Note:

Sounds natural and less formal.

5. I’d appreciate it if you could confirm receipt.

Adds an element of appreciation to the request.

Scenario Example:

Subject: Important Information Enclosed

Dear [Recipient’s Name],

I have attached the necessary details for your reference. I’d appreciate it if you could confirm receipt so I can ensure everything is in order.

Best regards,
[Your Name]

Best Use:

When you want to sound appreciative.

Additional Note:

Perfect for professional emails.

6. Just a quick note to confirm you got my email.

This phrase adds a light and informal touch, making it ideal for casual professional settings. It ensures your request doesn’t feel demanding but still conveys the importance of acknowledgment.

Scenario Example:

Subject: Quick Confirmation Needed

Hi [Recipient’s Name],

Just a quick note to confirm you got my email. Let me know when you have a moment. Thanks!

Best,
[Your Name]

Best Use:

Great for internal workplace communication or informal emails.

Additional Note:

Keeps the tone relaxed while still being clear.

7. Would you mind confirming receipt of this email?

A polite and considerate way to ask for confirmation. The phrase “Would you mind” makes it feel soft and respectful.

Scenario Example:

Subject: Follow-Up on My Previous Email

Dear [Recipient’s Name],

I hope you’re doing well. Would you mind confirming receipt of this email when you get a chance? I just want to make sure everything came through.

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Best regards,
[Your Name]

Best Use:

Best for professional or semi-formal settings.

Additional Note:

Works well when dealing with clients or higher-ups.

8. I’d be grateful if you could confirm that you received this.

This version adds gratitude, making the request feel more appreciative.

Scenario Example:

Subject: Request for Confirmation

Dear [Recipient’s Name],

I wanted to ensure my last message reached you. I’d be grateful if you could confirm that you received this. Let me know at your earliest convenience.

Best,
[Your Name]

Best Use:

When writing to colleagues or professional contacts.

Additional Note:

Adding “grateful” makes the message feel more warm and respectful.

9. Can you kindly acknowledge receipt of my message?

A more formal way to request confirmation while maintaining politeness.

Scenario Example:

Subject: Request for Acknowledgment

Dear [Recipient’s Name],

I hope you’re having a great day. Can you kindly acknowledge receipt of my message at your earliest convenience? Thank you in advance.

Best,
[Your Name]

Best Use:

Perfect for official business communication.

Additional Note:

Adding “kindly” enhances the professionalism.

10. Hope this email finds you well – just checking if you received my last message.

A friendly and conversational way to ask for confirmation.

Scenario Example:

Subject: Just Checking In

Hi [Recipient’s Name],

Hope this email finds you well – just checking if you received my last message. Let me know when you have a moment.

Best,
[Your Name]

Best Use:

Good for networking and client relationships.

Additional Note:

The phrase “hope this email finds you well” makes it sound warm and engaging.

11. Please reply to confirm you’ve received this.

A straightforward request for confirmation.

Scenario Example:

Subject: Quick Confirmation Required

Dear [Recipient’s Name],

Can you please take a moment to reply and confirm receipt of my message? Please reply to confirm you’ve received this.

Best,
[Your Name]

Best Use:

When you need a quick response.

Additional Note:

Works well for time-sensitive matters.

12. Let me know if my message made it through to you.

A casual and friendly alternative for ensuring delivery.

Scenario Example:

Subject: Did You Get My Email?

Hey [Recipient’s Name],

Just following up on my last message. Let me know if my message made it through to you when you have a moment. Thanks!

Best,
[Your Name]

Best Use:

Works well for informal settings.

Additional Note:

Feels more conversational and relaxed.

13. I’d love a quick reply to confirm you received this.

This phrasing makes the request feel warm and engaging.

Scenario Example:

Subject: Quick Reply Needed

Hi [Recipient’s Name],

Just touching base to ensure my last email reached you. I’d love a quick reply to confirm you received this. Thanks in advance!

Best,
[Your Name]

Best Use:

Suitable for professional but friendly emails.

Additional Note:

Encourages a swift response in a non-demanding way.

14. When you have a moment, please confirm you got my email.

This phrase makes the request feel less urgent and more flexible.

Scenario Example:

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Subject: Follow-Up on Previous Email

Dear [Recipient’s Name],

I wanted to check if you received my last message. When you have a moment, please confirm you got my email. No rush, just making sure it reached you.

Best,
[Your Name]

Best Use:

Perfect for busy professionals.

Additional Note: 

The “no rush” tone ensures it doesn’t sound pushy.

15. A quick confirmation would be greatly appreciated.

A respectful and appreciative way to ask for confirmation.

Scenario Example:

Subject: Quick Confirmation Request

Dear [Recipient’s Name],

I’d appreciate your confirmation regarding my previous email. A quick confirmation would be greatly appreciated. Let me know when you can.

Best,
[Your Name]

Best Use:

Ideal for formal and semi-formal communication.

Additional Note:

Expresses gratitude while keeping it professional.

16. Would you mind dropping a quick note to confirm receipt?

A polite and considerate way to ask for confirmation.

Scenario Example:

Subject: Quick Note of Confirmation

Hi [Recipient’s Name],

I wanted to check if my last email reached you. Would you mind dropping a quick note to confirm receipt? Thanks so much!

Best,
[Your Name]

Best Use:

Ideal for casual business emails.

Additional Note:

The phrase “dropping a quick note” keeps it light and informal.

17. Could you take a second to confirm you’ve received this?

A quick and to-the-point alternative.

Scenario Example:

Subject: Just a Quick Confirmation

Hey [Recipient’s Name],

Hope you’re doing well! Could you take a second to confirm you’ve received this? Thanks!

Best,
[Your Name]

Best Use:

Great for short and direct communication.

Additional Note:

Perfect for team collaborations or informal work settings.

18. Just making sure my email reached you – please confirm.

A casual and friendly check-in.

Scenario Example:

Subject: Email Check-In

Hi [Recipient’s Name],

Just making sure my email reached you – please confirm when you get a chance. Appreciate it!

Best,
[Your Name]

Best Use:

Suitable for informal and professional settings.

Additional Note:

The phrase “appreciate it” makes it sound warm.

19. Hoping my message reached you – let me know when you get a chance.

A friendly and soft way to ask for confirmation.

Scenario Example:

Subject: Checking In

Hi [Recipient’s Name],

Hoping my message reached you – let me know when you get a chance. No rush!

Best,
[Your Name]

Best Use:

Ideal for casual business communication.

Additional Note:

Don’t pressure the recipient.

20. Whenever it’s convenient, please confirm receipt.

A highly flexible and polite request.

Scenario Example:

Subject: Confirmation Request

Dear [Recipient’s Name],

Whenever it’s convenient, please confirm receipt. Thank you!

Best,
[Your Name]

Best Use:

Works well for formal emails.

Additional Note: Respect the recipient’s schedule.

Conclusion

Ensuring that an email has been received is essential, especially in professional communication. While “Please confirm receipt of this email” is widely used, varying your phrasing can make your request feel more natural and engaging. Whether you need a formal, friendly, or casual alternative, this list offers plenty of options to suit different situations.

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