Finding the right closing phrase in an email or letter can set the tone for your message. “Warmest regards” is a great way to express kindness, but sometimes, you might want something that feels more personal, professional, or creative. Whether you’re writing to a friend, a colleague, or a client, the right sign-off makes a difference. Below, you’ll find 20 other ways to say ‘Warmest Regards’ to help you express warmth and sincerity in your communication.
What Does “Warmest Regards” Mean?
The phrase “Warmest regards” is a polite and friendly way to close a message. It conveys sincerity, kindness, and respect while keeping the tone professional. This closing is often used in business and personal emails when you want to express genuine goodwill.
Is It Professional/Polite to Say “Warmest Regards”?
Yes! “Warmest regards” is both professional and polite. It’s often used in emails and letters when you want to leave a positive impression while keeping the message warm and respectful.
However, in very formal business settings, some people prefer more neutral closings, like “Best regards” or “Sincerely.”
Pros and Cons of Using “Warmest Regards”
Pros:
- Conveys warmth and friendliness.
- Suitable for professional and personal use.
- Leaves a positive and thoughtful impression.
Cons:
- May sound too informal for extremely professional contexts.
- Some may find it overly affectionate in certain business settings.
- Not ideal for highly formal or legal correspondence.
Synonyms For “Warmest Regards”
- Best Regards
- Kind Regards
- Warm Wishes
- Sincerely
- Yours Truly
- Respectfully
- With Appreciation
- Cheers
- Cordially
- Many Thanks
- With Gratitude
- Yours Faithfully
- Take Care
- Fondly
- Wishing You the Best
- With Best Wishes
- With Warm Regards
- Yours Affectionately
- Much Appreciated
- Stay Well
1. Best Regards
A classic and versatile closing that works well in both professional and casual settings.
Scenario Example:
Subject: Follow-Up on Project Timeline
Dear Mark,
Thank you for your prompt response. I appreciate your insights, and I’ll make the necessary updates accordingly. Looking forward to our next discussion.
Best regards,
Emma
Best Use:
Professional emails, and formal communication.
Additional Note:
A great alternative when you want to keep things polite but neutral.
2. Kind Regards
A slightly softer and more polite version of “Best regards.”
Scenario Example:
Subject: Meeting Confirmation
Dear Sarah,
I’m confirming our meeting for Monday at 10 AM. Let me know if you need any changes. Looking forward to catching up!
Kind regards,
Liam
Best Use:
Business emails, client interactions.
Additional Note:
It’s a safe and professional option for most workplace settings.
3. Warm Wishes
Adds a touch of friendliness without being too formal.
Scenario Example:
Subject: Holiday Greetings
Dear Team,
Wishing you all a fantastic holiday season! Thank you for your hard work this year—I truly appreciate it.
Warm wishes,
Sophia
Best Use:
Seasonal greetings, and friendly emails.
Additional Note:
Perfect for holiday or congratulatory messages.
4. Sincerely
A formal and respectful closing that works for professional correspondence.
Scenario Example:
Subject: Job Application Follow-Up
Dear Mr. Johnson,
I appreciate the opportunity to interview with your team. I look forward to the possibility of contributing to your company.
Sincerely,
David
Best Use:
Job applications, legal documents.
Additional Note:
A formal, no-nonsense sign-off.
5. Yours Truly
A polite and traditional way to close a message.
Scenario Example:
Subject: Thank You Note
Dear Ms. Adams,
Thank you for your mentorship and support. I’ve learned so much from you, and I truly appreciate your guidance.
Yours truly,
Jessica
Best Use:
Personal letters, heartfelt messages.
Additional Note:
Feels classic and genuine.
6. Respectfully
A formal and professional closing, especially for business or legal communication.
Scenario Example:
Subject: Official Request Submission
Dear Mr. Carter,
I have attached the requested documents for your review. Please let me know if you need any further information.
Respectfully,
Nathan
Best Use:
Formal business emails, and legal communication.
Additional Note:
Ideal for when you need to show deference and professionalism.
7. With Appreciation
A warm and grateful way to close a message.
Scenario Example:
Subject: Thank You for Your Support
Dear Team,
Your hard work and dedication have been truly inspiring. I appreciate each of you and look forward to achieving more together.
With appreciation,
Megan
Best Use:
Expressing gratitude in professional or personal messages.
Additional Note:
Adds a touch of warmth and sincerity.
8. Cheers
A casual and friendly way to end an email.
Scenario Example:
Subject: Catching Up
Hey Mike,
Looking forward to grabbing coffee next week! Let me know what time works best.
Cheers,
Tom
Best Use:
Informal emails, and friendly business settings.
Additional Note:
Best suited for casual, upbeat interactions.
9. Cordially
A polite and refined way to end a formal message.
Scenario Example:
Subject: Meeting Rescheduling
Dear Ms. Roberts,
I apologize for the scheduling conflict. Please let me know if the proposed new time works for you.
Cordially,
Jonathan
Best Use:
Professional and semi-formal emails.
Additional Note:
A great balance between warmth and professionalism.
10. Many Thanks
A straightforward way to express gratitude while keeping it professional.
Scenario Example:
Subject: Quick Assistance
Hi Sarah,
Thanks for helping me troubleshoot the issue today. I appreciate your time and effort.
Many thanks,
Alex
Best Use:
Expressing thanks in work-related or personal emails.
Additional Note:
A simple yet effective closing.
11. With Gratitude
A heartfelt and appreciative closing.
Scenario Example:
Subject: Support Acknowledgment
Dear Linda,
Your help during this transition has been invaluable. I truly appreciate your kindness and guidance.
With gratitude,
Emily
Best Use:
Thank-you emails, and appreciation messages.
Additional Note:
A genuine and warm sign-off.
12. Yours Faithfully
A formal and traditional closing, often used in British English.
Scenario Example:
Subject: Business Proposal Submission
Dear Sir/Madam,
Enclosed is my proposal for your review. I look forward to your feedback.
Yours faithfully,
James
Best Use:
Formal business letters and documents.
Additional Note:
Common in very formal correspondence.
13. Take Care
A warm and caring way to close a message.
Scenario Example:
Subject: Checking In
Hi Anna,
Hope you’re doing well! Let’s catch up soon.
Take care,
Rachel
Best Use:
Friendly and informal emails.
Additional Note:
Shows thoughtfulness and warmth.
14. Fondly
A warm and affectionate closing.
Scenario Example:
Subject: Keeping in Touch
Dear Aunt Susan,
I miss you and hope to see you soon! Sending lots of love.
Fondly,
Grace
Best Use:
Personal letters, warm messages.
Additional Note:
Best used when writing to close friends or family.
15. Wishing You the Best
A positive and uplifting closing.
Scenario Example:
Subject: New Job Congratulations
Dear Sam,
Congratulations on your new role! I know you’ll do great things.
Wishing you the best,
Olivia
Best Use:
Well-wishes, and friendly messages.
Additional Note:
Great for encouraging and supportive emails.
16. With Best Wishes
A warm and thoughtful way to close a message, often used for well-wishes.
Scenario Example:
Subject: Congratulations on Your Promotion!
Dear Jake,
I just heard the great news! Wishing you continued success in your new role. You deserve it.
With best wishes,
Laura
Best Use:
Congratulatory emails, personal and professional messages.
Additional Note:
This sign-off expresses genuine good intentions while maintaining a polished tone.
17. With Warm Regards
A gentle and heartfelt alternative to “Warmest Regards.”
Scenario Example:
Subject: Thank You for Your Assistance
Dear Mr. Thompson,
I truly appreciate your guidance and support on this project. Your advice has been invaluable.
With warm regards,
Sophia
Best Use:
Formal and semi-formal emails with a personal touch.
Additional Note:
Works well when you want to sound professional but still warm.
18. Yours Affectionately
A sentimental and close closing, perfect for personal relationships.
Scenario Example:
Subject: Missing You!
Dear Mom,
I hope you’re doing well. I miss you so much and can’t wait to see you soon!
Yours affectionately,
Emma
Best Use:
Letters or emails to family members and close friends.
Additional Note:
Best reserved for deeply personal and affectionate messages.
19. Much Appreciated
A simple yet heartfelt way to express gratitude.
Scenario Example:
Subject: Quick Help with the Report
Hi Ben,
Thanks again for stepping in to help me finalize the report. I couldn’t have done it without you!
Much appreciated,
Alex
Best Use:
Professional and personal messages where you want to express gratitude.
Additional Note:
A great option for casual, appreciative emails.
20. Stay Well
A kind and caring closing that shows concern for the recipient’s well-being.
Scenario Example:
Subject: Hope You’re Feeling Better
Dear Sarah,
I just wanted to check in and see how you’re doing. Wishing you a speedy recovery!
Stay well,
Mark
Best Use:
Emails where you want to convey care and concern.
Additional Note:
Ideal for messages about health and well-being.
Conclusion
Your closing phrase should reflect your relationship with the recipient and the tone of your message. Whether you’re writing to a colleague, friend, or family member, these alternatives to “Warmest Regards” help you sound thoughtful, warm, and engaging.
