Have you ever felt like “please note” sounds a little stiff or too formal? You’re not alone! While it does the job, sometimes it feels like you’re writing to a robot instead of a human. Finding warmer, friendlier ways to share important info can really change the way people feel when they read your messages.
Whether you’re writing to your boss, your team, or even a customer, using the right tone makes you sound more thoughtful and approachable. Let’s dive in!
What Does “Please Note” Mean?
In simple words, “please note” is just a polite way of saying, “Hey, pay attention to this!” It’s like tapping someone on the shoulder in a crowded room so they don’t miss something important.
You’ll often see it in emails, memos, or notices when someone wants to point out a detail, deadline, or reminder. It keeps things clear and avoids confusion later on. But let’s be honest—it can feel a bit robotic sometimes!
Is It Professional/Polite to Say “Please Note”?
Yes! “Please note” is definitely professional and polite, and that’s why it’s so popular in business writing. But here’s the catch: it can also feel a bit cold or too formal, especially if you’re going for a warm and friendly tone.
If you’re writing to someone you know well or want to sound a bit more human, it’s great to have softer, more natural alternatives up your sleeve.
Pros and Cons of Saying “Please Note”
Pros:
- Clear and direct
- Works in almost any formal setting
- Quickly draws attention to important info
Cons:
- Can feel a bit stiff or distant
- Might sound too serious in casual conversations
- Overused in emails, which makes it less personal
Synonyms for “Please Note”
- Just a Quick Reminder
- Keep in Mind
- A Friendly Heads-Up
- Worth Mentioning
- For Your Reference
- Don’t Forget
- Kindly Be Advised
- A Quick Heads-Up
- I Wanted to Bring to Your Attention
- Important to Remember
- Just So You Know
- Heads-Up for You
- In Case You Missed It
- Just Flagging
- Gentle Reminder
- A Quick Point to Note
- Before I Forget
- Allow Me to Highlight
- Something to Keep on Your Radar
- Wanted to Make Sure You Saw This
1. Just a Quick Reminder
This feels friendly, like you’re nudging someone without sounding too bossy.
Scenario Example:
Subject: Quick Reminder: Meeting Tomorrow!
Hi Sarah,
Just a quick reminder that our team meeting is scheduled for 10 AM tomorrow in Conference Room B. Looking forward to seeing you there!
Best Use:
Casual reminders to colleagues or clients.
Additional Note:
Works best when you want to keep things light but still clear.
2. Keep in Mind
Sounds gentle, like you’re sharing helpful advice.
Scenario Example:
Subject: Keep in Mind: Parking Restrictions
Hi Everyone,
Please keep in mind that parking restrictions will be in place on Friday due to maintenance work. Plan your arrival accordingly!
Best Use:
Sharing friendly heads-up messages.
Additional Note:
Great for both emails and conversations!
3. A Friendly Heads-Up
Adds a personal touch, like you’re looking out for someone.
Scenario Example:
Subject: Heads-Up: Office Closed Monday
Hey Team,
Just a friendly heads-up that the office will be closed this Monday for maintenance. Make sure to grab anything you’ll need before the weekend!
Best Use:
When you want to sound caring and casual.
Additional Note:
Perfect for internal updates or casual clients.
4. Worth Mentioning
Sounds thoughtful, like you’re adding helpful info.
Scenario Example:
Subject: Worth Mentioning: Form Submission Deadline
Hi Alex,
It’s worth mentioning that the deadline for submitting your forms is this Friday. Let me know if you need any help!
Best Use:
Highlighting important details in a natural way.
Additional Note:
Good for softer reminders that don’t feel pushy.
5. For Your Reference
Feels professional but still friendly enough for most settings.
Scenario Example:
Subject: For Your Reference: Project Timeline
Hi Maya,
For your reference, I’ve attached the updated project timeline. Let me know if you have any questions!
Best Use:
Sharing useful attachments or important info.
Additional Note:
Good balance of polite and helpful.
6. Don’t Forget
Feels casual and energetic, like a quick tap on the shoulder.
Scenario Example:
Subject: Don’t Forget: Submit Reports Today
Hi Team,
Don’t forget to submit your weekly reports by 5 PM today. Thanks so much!
Best Use:
Everyday reminders with a friendly tone.
Additional Note:
Works best for familiar audiences.
7. Kindly Be Advised
Still professional, but a little softer than “please note.”
Scenario Example:
Subject: Kindly Be Advised: Policy Update
Dear Clients,
Kindly be advised that our privacy policy has been updated. You can review the changes on our website.
Best Use:
Formal notices to clients or external contacts.
Additional Note:
Polished and polite, good for official updates.
8. A Quick Heads-Up
Adds a bit of personality while keeping it professional.
Scenario Example:
Subject: Quick Heads-Up: Service Downtime
Hi Everyone,
A quick heads-up: our platform will be undergoing maintenance tonight from 10 PM to midnight.
Best Use:
Sharing upcoming changes or updates.
Additional Note:
Friendly but still respectful.
9. I Wanted to Bring to Your Attention
Sounds personal and careful, as if you really care.
Scenario Example:
Subject: Important: Bringing This to Your Attention
Hi Chris,
I wanted to bring to your attention that there’s a small error in the latest report. Let’s correct it before sending it out.
Best Use:
When you want to sound thoughtful and respectful.
Additional Note:
Good for sensitive matters.
10. Important to Remember
Clear and caring, without sounding too serious.
Scenario Example:
Subject: Important to Remember: Password Reset
Hi Team,
It’s important to remember to reset your passwords before Friday. Let me know if you need any help!
Best Use:
Friendly reminders about security or deadlines.
Additional Note:
Keeps the tone easygoing but effective.
11. Just So You Know
Feels casual, like you’re sharing helpful gossip (but work-appropriate!).
Scenario Example:
Subject: Just So You Know: New Office Hours
Hey Team,
Just so you know, our office hours will change next month to 9 AM – 5 PM.
Best Use:
Casual updates within your team.
Additional Note:
Very natural and conversational.
12. Heads-Up for You
Adds a bit of care, like you’re giving them a tip.
Scenario Example:
Subject: Heads-Up for You: Travel Delays Expected
Hi John,
A heads-up for you: travel delays are expected tomorrow morning due to weather conditions.
Best Use:
Travel or scheduling updates.
Additional Note:
Feels helpful and considerate.
13. In Case You Missed It
Friendly way to catch someone up without sounding bossy.
Scenario Example:
Subject: In Case You Missed It: New Project Guidelines
Hi Everyone,
In case you missed it, we’ve shared the new project guidelines in the team drive.
Best Use:
Follow-up emails or updates.
Additional Note:
Perfect for keeping people in the loop.
14. Just Flagging
Adds an easygoing vibe, like you’re casually pointing something out.
Scenario Example:
Subject: Just Flagging: Pending Approval Needed
Hi Emily,
Just flagging that the marketing proposal is still awaiting your approval.
Best Use:
Internal team reminders.
Additional Note:
Casual and approachable.
15. Gentle Reminder
Soft and polite, shows you care about tone.
Scenario Example:
Subject: Gentle Reminder: RSVP Needed
Hi Sam,
A gentle reminder to RSVP for the company retreat by tomorrow. We’d love to have you join!
Best Use:
Polite reminders without sounding too pushy.
Additional Note:
Great for external or internal use.
16. A Quick Point to Note
Keeps things clear while sounding less stiff than “please note.”
Scenario Example:
Subject: Quick Point to Note: Delivery Schedule
Hi Team,
A quick point to note: deliveries will now arrive on Wednesdays instead of Mondays.
Best Use:
Helpful operational updates.
Additional Note:
Friendly yet professional tone.
17. Before I Forget
Lighthearted and relatable, like everyday conversation.
Scenario Example:
Subject: Before I Forget: Submit Expenses
Hi Alex,
Before I forget, please submit your expense report by Friday. Thanks!
Best Use:
Informal internal reminders.
Additional Note:
Adds personality to your emails.
18. Allow Me to Highlight
Polished and thoughtful, feels like you’re being extra careful.
Scenario Example:
Subject: Allow Me to Highlight: Key Changes
Dear Team,
Allow me to highlight the key changes in our reporting process attached here.
Best Use:
Professional settings where clarity matters.
Additional Note:
Good for reports and important emails.
19. Something to Keep on Your Radar
Friendly and modern, like you’re casually helping them stay prepared.
Scenario Example:
Subject: Keep on Your Radar: Upcoming Audit
Hi Everyone,
Here’s something to keep on your radar: our internal audit is scheduled for next month.
Best Use:
Future-focused reminders.
Additional Note:
Adds a touch of style to your messages.
20. Wanted to Make Sure You Saw This
Shows care and attention, like you’re looking out for them.
Scenario Example:
Subject: Important: Wanted to Make Sure You Saw This
Hi Mia,
I just wanted to make sure you saw this update about the meeting location change. Let me know if you have any questions!
Best Use:
Ensuring someone didn’t miss something.
Additional Note:
Feels considerate and thoughtful.
Conclusion
There you have it! 20 lively, warm, and human alternatives to “please note” that will make your emails and messages feel much more personal. Whether you want to sound friendly, professional, or just more approachable, these choices will help you connect better with your readers.
Try mixing them up based on your tone and audience—you’ll be amazed at how much warmer your communication feels!
