When you’re trying to get a message across gently, finding the right words is crucial. Saying “please be reminded” can sometimes feel a bit stiff or impersonal, but don’t worry! There are plenty of warm, thoughtful alternatives that make your message feel more personal and meaningful.
Whether you’re sending a friendly reminder or an important update, using the right phrase can help your communication feel more approachable and considerate. In this article, we’ll explore 20 different ways to say “please be reminded,” each with its own twist. These alternatives will help you sound professional while still being warm and empathetic.
What Does ‘Please Be Reminded’ Mean?
Before diving into alternatives, let’s quickly unpack what “please be reminded” really means. Essentially, it’s a polite way of reminding someone about something—whether it’s a task, a deadline, or an important piece of information. It’s a common phrase in emails or formal messages, but it can sometimes come off as a bit too mechanical or distant. So, how can we make this phrase feel more personal and engaging? Let’s find out together!
Is It Professional/Polite to Say ‘Please Be Reminded’?
“Please be reminded” is generally considered professional and polite, especially in formal emails or workplace communications. However, some may find it a little impersonal or blunt. If you’re aiming to sound warmer or more conversational, it might not always be the best choice. You want to ensure that your message doesn’t sound robotic, right?
In many cases, using one of the alternatives below will help you maintain the same level of professionalism while sounding more friendly and approachable.
Pros and Cons of Using “Please Be Reminded”
Pros:
- Clear and direct: Everyone knows exactly what you mean.
- Professional: It works well in formal settings and when communicating with superiors.
- Polite: It shows respect and tact, especially when you’re asking someone to do something or remember something.
Cons:
- Stiff or distant: It may sound too formal or cold, depending on the context.
- Overused: It’s a phrase many people default to, so it can feel generic.
- Doesn’t always convey warmth: In casual conversations or friendly reminders, it might not feel as personal.
Synonyms for ‘Please Be Reminded’
- Just a Quick Reminder
- A Friendly Reminder
- Just Wanted to Remind You
- I’d Like to Remind You
- A Gentle Reminder
- Just a Quick Heads Up
- I Wanted to Bring This to Your Attention
- Just to Make Sure You’re Aware
- I Just Wanted to Check In On
- A Quick Note to Remind You
- Just a Little Reminder
- I Thought I’d Remind You
- I Hope This Reminder Helps
- As a Reminder
- Just Wanted to Refresh Your Memory
- Hope You Don’t Mind a Reminder
- Just to Keep You in the Loop
- In Case You Forgot
- Don’t Forget
- A Kind Reminder
1. “Just a Quick Reminder”
This phrase is warm and straightforward. It gently nudges the reader without sounding demanding. It’s perfect for sending reminders that don’t feel too heavy or formal.
Scenario Example:
Hi [Name],
Just a quick reminder about our meeting at 3 PM today. Looking forward to catching up with you!
Best,
[Your Name]
Best Use: When you want to sound friendly and easygoing without losing professionalism.
Additional Note: Ideal for informal or semi-formal contexts.
2. “A Friendly Reminder”
Adding the word “friendly” can make your reminder sound a lot more approachable. It adds a personal touch that feels like a conversation rather than a command.
Scenario Example:
Hello [Name],
A friendly reminder that the report is due by the end of the day tomorrow. Please let me know if you need any help!
Cheers,
[Your Name]
Best Use: When you want to soften the reminder and make it more pleasant.
Additional Note: Great for emails where you want to maintain a light, positive tone.
3. “Just Wanted to Remind You”
This phrase feels casual and human. It’s a great way to communicate without sounding overly formal.
Scenario Example:
Hi [Name],
Just wanted to remind you about the upcoming team meeting at noon tomorrow. Please make sure to prepare your updates!
Best,
[Your Name]
Best Use: When you’re sending a reminder in a laid-back work environment.
Additional Note: Keep it professional but friendly!
4. “I’d Like to Remind You”
This version is slightly more formal but still has a personal touch. It’s perfect for when you want to remind someone of a task or deadline in a polite, non-pushy way.
Scenario Example:
Dear [Name],
I’d like to remind you that the project deadline is coming up next Friday. Please let me know if you need any assistance.
Best regards,
[Your Name]
Best Use: When you need a professional reminder but still want to sound approachable.
Additional Note: Suitable for formal but polite communication.
5. “A Gentle Reminder”
If you’re looking for something soft and polite, “a gentle reminder” is the way to go. It feels thoughtful and considerate without being too forceful.
Scenario Example:
Hi [Name],
A gentle reminder that the document you need to review is due by the end of the week. Let me know if you need more time!
Best,
[Your Name]
Best Use: Ideal for when you want to be respectful and tactful.
Additional Note: Works best in sensitive situations where you don’t want to sound demanding.
6. “Just a Quick Heads Up”
This phrase is more casual but still gets the point across. It’s a good way to remind someone about something without sounding overly formal.
Scenario Example:
Hey [Name],
Just a quick heads up that we need your feedback on the proposal by Thursday. Thanks in advance!
Cheers,
[Your Name]
Best Use: When you’re sending a reminder to colleagues or people you have a more informal relationship with.
Additional Note: This is best for relaxed, low-stakes reminders.
7. “I Wanted to Bring This to Your Attention”
A bit more formal than some of the others, this phrase is useful when you want to politely remind someone about something important or time-sensitive.
Scenario Example:
Hello [Name],
I wanted to bring this to your attention before the meeting on Tuesday. Please review the attached agenda.
Best,
[Your Name]
Best Use: When the reminder is more urgent or important.
Additional Note: Can be used in both formal and semi-formal situations.
8. “Just to Make Sure You’re Aware”
This phrase is a gentle way to remind someone without sounding too abrupt. It’s perfect for communicating when the reminder might be overlooked.
Scenario Example:
Hi [Name],
Just to make sure you’re aware, the team is meeting tomorrow at 10 AM. Hope you can join!
Regards,
[Your Name]
Best Use: When you’re being considerate, but also need to make sure the person doesn’t miss something.
Additional Note: Great for subtle reminders.
9. “I Just Wanted to Check In On”
This alternative adds a personal touch while still serving as a reminder. It shows you’re actively engaged without being too formal.
Scenario Example:
Hey [Name],
I just wanted to check in on the status of the report. Do you need any assistance or extra time?
Best,
[Your Name]
Best Use: When you want to keep things friendly and collaborative.
Additional Note: Ideal for maintaining a positive tone in follow-up emails.
10. “A Quick Note to Remind You”
This phrase is simple and effective. It conveys your reminder clearly while keeping things light.
Scenario Example:
Hi [Name],
A quick note to remind you about the client meeting tomorrow. Please let me know if you need any prep materials.
Best regards,
[Your Name]
Best Use: When you need to send a quick, efficient reminder without being too wordy.
Additional Note: Works well for both formal and casual reminders.
11. “Just a Little Reminder”
This phrase is informal yet polite. It softens the reminder and keeps things light, making it perfect for sending quick and non-urgent messages.
Scenario Example:
Hey [Name],
Just a little reminder to please send over your thoughts on the presentation by Thursday. Thanks for your help!
Cheers,
[Your Name]
Best Use: When you want to be gentle without making a big deal of it.
Additional Note: It’s a great choice for casual or semi-formal settings.
12. “I Thought I’d Remind You”
This alternative is conversational and makes your reminder feel more like a friendly nudge rather than a directive.
Scenario Example:
Hi [Name],
I thought I’d remind you about the upcoming deadline for the project proposal. Let me know if you need any support!
Best,
[Your Name]
Best Use: When you want to come across as thoughtful without being overly formal.
Additional Note: Works well in casual or semi-formal communication.
13. “I Hope This Reminder Helps”
This phrase combines kindness and helpfulness. It makes the reminder feel like you’re offering assistance, which can be more engaging than simply pointing out what’s missed.
Scenario Example:
Hi [Name],
I hope this reminder helps in keeping track of the submission deadline. Please don’t hesitate to reach out if you have any questions!
Best regards,
[Your Name]
Best Use: When you want to offer support alongside the reminder.
Additional Note: Ideal for when the reminder is related to a deadline or something that may require extra effort.
14. “As a Reminder”
This is a straightforward, neutral way to remind someone without sounding too formal or impersonal. It’s quick and to the point.
Scenario Example:
Hi [Name],
As a reminder, the meeting has been rescheduled for next Tuesday at 2 PM. See you there!
Best,
[Your Name]
Best Use: When you just want to quickly remind someone of something with no frills.
Additional Note: Great for when you’re in a hurry and don’t need to add too much fluff.
15. “Just Wanted to Refresh Your Memory”
This phrase is a little playful, adding a light touch while still reminding the recipient of an important detail.
Scenario Example:
Hello [Name],
Just wanted to refresh your memory on the upcoming team presentation. Feel free to reach out if you need more information!
Regards,
[Your Name]
Best Use: When the reminder is about something that might have been forgotten or overlooked.
Additional Note: Best for friendly reminders and informal settings.
16. “Hope You Don’t Mind a Reminder”
This version sounds considerate and a little self-deprecating, as if you’re apologizing for having to remind someone.
Scenario Example:
Hey [Name],
Hope you don’t mind a reminder about submitting your feedback on the proposal by Friday. Let me know if you need anything!
Cheers,
[Your Name]
Best Use: When you’re trying to keep the tone light and avoid coming across as too pushy.
Additional Note: Great for sensitive reminders where you want to be extra polite.
17. “Just to Keep You in the Loop”
This phrase is ideal when you’re reminding someone about an update or piece of information they might need to stay informed about.
Scenario Example:
Hi [Name],
Just to keep you in the loop, the marketing materials are ready for review. Let me know what you think!
Best,
[Your Name]
Best Use: When you’re reminding someone about ongoing updates or changes.
Additional Note: Perfect for internal communication where the focus is on keeping everyone informed.
18. “In Case You Forgot”
This is a playful way of reminding someone about something they might have overlooked. It adds a bit of humor and lightness to the reminder.
Scenario Example:
Hello [Name],
In case you forgot, we have our quarterly meeting tomorrow at 9 AM. I’ll see you there!
Best regards,
[Your Name]
Best Use: When you want to keep the reminder light and fun.
Additional Note: This works best in friendly or casual settings, where humor can soften the message.
19. “Don’t Forget”
This is a simple and direct way of reminding someone. It’s often used in more casual settings but can still be effective in professional communication when used carefully.
Scenario Example:
Hi [Name],
Don’t forget to send the final version of your report by the end of the day!
Best,
[Your Name]
Best Use: When you need to send a quick reminder that doesn’t require too much elaboration.
Additional Note: Use sparingly in formal settings to avoid sounding too blunt.
20. “A Kind Reminder”
This is a polite and respectful alternative. It’s perfect for formal reminders where you want to keep a professional and kind tone.
Scenario Example:
Dear [Name],
A kind reminder to please send the completed documents by the end of the week. I appreciate your attention to this!
Sincerely,
[Your Name]
Best Use: When you need to keep your reminder respectful, especially in formal contexts.
Additional Note: Ideal for professional and courteous reminders.
Conclusion
There you have it! Twenty thoughtful alternatives to “please be reminded,” each with its own unique charm and warmth. Whether you’re sending a friendly nudge or a more formal reminder, these phrases will help you maintain a considerate, professional tone while keeping your communication clear and engaging.
By swapping out “please be reminded” for something more personal, you can ensure that your messages are both effective and empathetic. So next time you need to send a reminder, remember—there’s always a better way to say it!
