We’ve all come across the 20 other ways to say “Please be advised”—in emails, notices, even automated messages. But let’s be honest—it can sound a little cold or robotic, right? If you’re trying to sound more thoughtful, human, and clear, finding a warmer alternative can make your message feel more personal.
This article is here to help you do just that. Whether you’re writing to a client, colleague, or friend, these friendly and professional alternatives will help you get your point across with heart.
What Does “Please Be Advised” Mean?
At its core, “please be advised” is just a formal way of saying “I want you to know this” or “here’s some important information.”
You’ll often see it in official emails, documents, or announcements when someone wants to highlight something important—but doesn’t want to sound too blunt.
Is It Professional or Polite to Say “Please Be Advised”?
Yes, it is! But here’s the thing—it’s also a bit stiff. While it works well in legal or formal settings, it can feel distant in everyday communication.
If you’re aiming for warmth, clarity, or just want to sound like a real person, it’s worth exploring other ways to say it.
Pros and Cons of Saying “Please Be Advised”
Pros:
- Sounds formal and respectful
- Clear and direct
- Works well in legal, medical, or corporate settings
Cons:
- Can feel cold or impersonal
- May come off as overly stiff in casual emails
- Not always necessary—there’s usually a friendlier way to say the same thing
Synonyms for “Please Be Advised”
- Just a quick heads-up
- I wanted to let you know
- For your information
- Just so you’re aware
- Keep in mind
- I’d like to inform you
- Please note
- Kindly note
- Just letting you know
- Something to keep in mind
- It’s worth mentioning
- I thought you should know
- Just a reminder
- Take note
- Be aware that
- A quick note
- Friendly reminder
- As a heads-up
- Please take note
- Allow me to inform you
1. Just a quick heads-up
Sometimes all you need is a little nudge that says, “Hey, take note of this.” “Just a quick heads-up” is casual, friendly, and super easy to say when giving someone a small warning or reminder.
Scenario Example:
Subject: Heads-Up: Office Will Close Early on Friday
Hey team,
Just a quick heads-up—we’re closing the office at 2 PM this Friday for maintenance.
Let me know if you have any questions!
Best,
Sarah
Best Use: When you’re giving someone a gentle reminder or update
Additional Note: Great for emails to coworkers or teammates—sounds natural and warm
2. I wanted to let you know
This one is perfect when you want to sound personal and thoughtful. It feels like something you’d say in a real conversation.
Scenario Example:
Subject: New Policy Starting Monday
Hi Jordan,
I wanted to let you know that starting Monday, we’ll be switching to the new attendance system.
I’ll walk you through it during our meeting.
Thanks!
—Ella
Best Use: When giving helpful or informative news
Additional Note: Makes you sound approachable and caring
3. For your information
You’ve probably seen this as “FYI,” but spelling it out feels a bit more professional while still being friendly.
Scenario Example:
Subject: For Your Information: System Update This Weekend
Hi Alex,
For your information, the servers will be down this weekend for maintenance.
No action needed on your end—I just wanted to keep you in the loop.
Best,
Naomi
Best Use: When sharing news that doesn’t require action
Additional Note: Use when you want to be informative but not demanding
4. Just so you’re aware
This is a gentle way of saying, “Hey, I thought you should know.” It’s not too formal, not too casual—just right.
Scenario Example:
Subject: Schedule Change for Wednesday
Hi Raj,
Just so you’re aware, the client meeting on Wednesday has been moved to 3 PM.
Let me know if that still works for you.
Cheers,
Dana
Best Use: When alerting someone to small updates or changes
Additional Note: Perfect for one-on-one emails
5. Keep in mind
This one is super handy when you’re reminding someone about something they might overlook. It’s like a gentle post-it note in email form.
Scenario Example:
Subject: Keep in Mind: Training Session Tomorrow
Hey team,
Keep in mind that tomorrow’s training starts at 9 AM sharp. Please be logged in a few minutes early.
Appreciate it!
—Chris
Best Use: Helpful for reminders
Additional Note: Feels light, friendly, and useful
6. I’d like to inform you
A little more formal, but still polite and personal. Great when you need to be clear without being cold.
Scenario Example:
Subject: New Compliance Guidelines
Hello team,
I’d like to inform you that the updated compliance guidelines are now available on the portal.
Please review them by end of week.
Thank you,
—Rita
Best Use: When professionalism matters, but warmth is still needed
Additional Note: Works well in HR or admin roles
7. Please note
Short, sharp, and still polite. This is a common go-to that keeps your message formal but not stiff.
Scenario Example:
Subject: Please Note: Updated Office Hours
Hi all,
Please note that our new office hours will start next Monday.
Let me know if you have any questions.
Thanks!
—Taylor
Best Use: Announcements or company-wide updates
Additional Note: Think of this as a “highlight this info” kind of phrase
8. Kindly note
This one adds a sprinkle of politeness and works beautifully in more formal emails.
Scenario Example:
Subject: Kindly Note: Parking Lot Closure
Dear all,
Kindly note that the west parking lot will be closed on Friday for repaving.
We recommend using the south entrance during this time.
Regards,
—Facilities Team
Best Use: For formal or semi-formal updates
Additional Note: Popular in customer service or client communication
9. Just letting you know
Sometimes, you’re not issuing a warning—you’re just casually sharing info. This phrase keeps things light and friendly, like you’re chatting with a friend.
Scenario Example:
Subject: Just Letting You Know: Deadline Extended
Hi Jamie,
Just letting you know, the deadline for the report has been extended to Friday.
Let me know if you need anything from my side.
Best,
—Leo
Best Use: When you want to sound relaxed but still informative
Additional Note: Great for team communication or peer-to-peer updates
10. Something to keep in mind
This is a great phrase when you’re sharing a tip, advice, or important detail someone might miss. It feels helpful, not bossy.
Scenario Example:
Subject: Travel Reminder
Hi Chris,
Something to keep in mind—traffic around the venue gets heavy after 8 AM, so plan your route accordingly.
Safe travels!
—Maya
Best Use: Helpful reminders or tips
Additional Note: Works well when you’re looking out for someone
11. It’s worth mentioning
When you want to point something out without sounding pushy, this phrase helps you do it gently and respectfully.
Scenario Example:
Subject: It’s Worth Mentioning: New Login Steps
Hey team,
It’s worth mentioning that the new system requires two-step verification starting tomorrow.
You’ll get a prompt on your phone after logging in.
Cheers,
—Nina
Best Use: Subtle but important updates
Additional Note: Ideal when you don’t want to sound overly formal
12. I thought you should know
This one feels personal, almost like a friend passing along helpful info. It’s a nice way to show care while still being clear.
Scenario Example:
Subject: I Thought You Should Know: Price Increase
Hi Megan,
I thought you should know that the vendor is increasing their prices next month.
We may want to place the order sooner to lock in the current rate.
—Josh
Best Use: When you want to share useful insights
Additional Note: Works well with coworkers or clients you have a rapport with
13. Just a reminder
Ah, the classic friendly nudge. If someone might forget or miss something, this phrase brings it back to their radar—nicely.
Scenario Example:
Subject: Just a Reminder: Submit Timesheets
Hi everyone,
Just a reminder that timesheets are due by 3 PM today.
Thanks for staying on top of it!
—Sasha
Best Use: Regular updates and repeating messages
Additional Note: Non-pushy but effective
14. Take note
Short and snappy, this phrase is direct without being too intense. It’s great when you need people to actually notice something.
Scenario Example:
Subject: Take Note: Parking Change
Hi team,
Take note—building B’s parking garage will be closed this weekend.
Please use the lot near the east entrance.
Thanks,
—Facilities
Best Use: When something requires attention
Additional Note: Clear and to the point—no fluff
15. Be aware that
Sometimes you need to flag something important, and this phrase helps you do it with a calm and clear tone.
Scenario Example:
Subject: Be Aware: Site Downtime Scheduled
Hello,
Please be aware that our site will be down for maintenance on Sunday from 12–4 AM.
Thanks for your understanding.
—IT Team
Best Use: Maintenance, disruptions, or major alerts
Additional Note: Slightly more formal, still friendly
16. A quick note
Simple and friendly, this one feels like passing someone a sticky note with helpful info. Casual and easy.
Scenario Example:
Subject: A Quick Note on Tomorrow’s Meeting
Hi Joe,
A quick note—the client call has been moved to 11 AM instead of 10.
Let me know if you need the updated link.
—Becca
Best Use: Small updates or changes
Additional Note: Great for quick emails without too much detail
17. Friendly reminder
If “just a reminder” had a warm hug, it would be this. It softens the tone and adds kindness to your message.
Scenario Example:
Subject: Friendly Reminder: Submit Feedback
Hi everyone,
Just a friendly reminder to submit your feedback forms by Friday.
Really appreciate your time!
—Milo
Best Use: Reminders or gentle nudges
Additional Note: Adds warmth and lowers pressure
18. As a heads-up
This is another casual, kind way to give someone a little warning or update without making it feel too formal.
Scenario Example:
Subject: As a Heads-Up: Office Renovation Next Week
Hi all,
As a heads-up, renovations on the third floor will begin next Monday. Expect some noise during the day.
Let me know if you need to book a quieter space.
—Admin Team
Best Use: Advance notice of upcoming changes
Additional Note: Makes you sound thoughtful and proactive
19. Please take note
A close cousin of “please note,” but a bit more serious. You might use this when something really needs attention.
Scenario Example:
Subject: Please Take Note: Revised Budget Policy
Hi team,
Please take note of the updated budget policy attached. All expense reports must now include itemized receipts.
Reach out if you have questions.
—Finance
Best Use: Formal or official reminders
Additional Note: Sounds professional without being distant
20. Allow me to inform you
This one leans more formal, but it works when you want to sound polished and respectful—especially in more traditional industries.
Scenario Example:
Subject: Policy Update
Dear Mr. Thompson,
Allow me to inform you that the insurance policy has been renewed and will remain active through 2025.
Please see the attached document for full details.
Sincerely,
—Client Services
Best Use: Formal or client-facing communication
Additional Note: Sounds respectful, especially in written letters or formal emails
Conclusion
At the end of the day, the words you choose say a lot about you. When you go beyond a stiff “please be advised”, you show that you’re thoughtful, approachable, and clear. And that little shift? It can go a long way in how your message lands.
Whether you want to sound warm, professional, friendly, or simply human—there’s always a better way to say it. Try mixing it up and see how people respond. Chances are, they’ll appreciate the care in your communication.
