Effective communication isn’t just about relaying information—it’s about making sure your message feels human and thoughtful. Sometimes, the phrase “I will get back to you” can sound a bit stiff or impersonal. Finding alternative ways to express yourself can help you sound more considerate and engaged, creating a stronger connection with your reader or listener.
Whether you’re responding to a colleague, client, or friend, here are 20 other ways to say “I will get back to you” that will make your communication warmer, more empathetic, and meaningful.
What Does “I Will Get Back to You” Mean?
“I will get back to you” is a common phrase used when someone needs to take time to gather more information, make a decision, or respond after further consideration. It’s often used to let the other person know that a reply is coming soon but that you need a little more time to provide a thorough response. While it’s a perfectly acceptable phrase, varying how you express it can convey a more thoughtful and engaging tone.
Is It Professional/Polite to Say “I Will Get Back to You”?
Yes, “I will get back to you” is both professional and polite in most contexts. However, it can sometimes come across as a little too formal or detached. When you want to soften the tone, or convey a stronger sense of attentiveness, using one of these alternatives may be more fitting. It can make your communication feel more genuine and less robotic.
Pros or Cons of Using “I Will Get Back to You”
Pros:
- Clear and direct: The phrase is easy to understand and leaves little room for confusion.
- Neutral: It works in almost any context, from professional to casual conversations.
Cons:
- Can feel impersonal: Sometimes it might sound too standard or distant, especially if you are trying to convey warmth.
- Lacks urgency: In some situations, it may not express the level of urgency needed or desired.
Synonyms For I Will Get Back to You
- I’ll Follow Up With You Soon
- I’ll Touch Base With You Shortly
- I’ll Circle Back to You After I Have More Information
- I’ll Get Back to You After I’ve Had a Chance to Review
- I’ll Be in Touch Soon
- I’ll Get Back to You Once I Have More Time
- I’ll Reach Out Once I Have an Answer
- I’ll Keep You Updated
- I’ll Reconnect With You Soon
- I’ll Get Back to You When I’ve Had a Moment
- I’ll Let You Know When I Have More Information
- I’ll Get Back to You as Soon as I Can
- I’ll Let You Know Once I Have an Update
- I’ll Get Back to You When I Have a Solution
- I’ll Reach Out Once I’ve Resolved It
- I’ll Follow Up as Soon as I Have an Answer
- I’ll Respond Once I’ve Processed Everything
- I’ll Get Back to You Once I’ve Had a Chance to Think It Over
- I’ll Respond After I’ve Completed My Review
- I’ll Get Back to You Once I’ve Had a Chance to Catch Up
1. “I’ll Follow Up With You Soon”
This phrase shows initiative and assures the person that you’ll make an effort to revisit the topic shortly. It’s a great way to maintain an open channel of communication without making promises that you can’t keep.
Scenario Example: Subject: Follow-up on Your Request
Hi [Name],
Thank you for reaching out! I’ll follow up with you soon with all the details you need. Please feel free to reach out if anything urgent comes up before then.
Best,
[Your Name]
Best Use: When you want to assure the person that you’re actively engaged in the task and will return to them soon.
Additional Note: This phrase strikes a good balance between professionalism and warmth, making it versatile for both formal and informal communication.
2. “I’ll Touch Base With You Shortly”
This alternative is more casual and gives off a sense of collaboration and communication. It’s ideal for professional but friendly conversations.
Scenario Example: Subject: Touching Base on Our Meeting
Hey [Name],
Thanks for your patience. I’ll touch base with you shortly once I have everything you need to move forward.
Best,
[Your Name]
Best Use: Use when you want to sound approachable but still indicate that you’ll be getting back to the person soon.
Additional Note: It implies ongoing communication and can be used in both professional and casual settings.
3. “I’ll Circle Back to You After I Have More Information”
This one shows that you’re actively working on gathering the details and that you intend to revisit the conversation once you’re better informed.
Scenario Example: Subject: Pending Information
Hi [Name],
I’m gathering the necessary information and will circle back to you as soon as I have everything in order. Thanks for your patience!
Best regards,
[Your Name]
Best Use: Ideal when you need time to do research or gather more facts before responding.
Additional Note: This phrase indicates action and gives the impression that you’re on top of things.
4. “I’ll Get Back to You After I’ve Had a Chance to Review”
A thoughtful, careful response that reassures the other person that you’re taking time to review everything before getting back to them.
Scenario Example: Subject: Review of Your Proposal
Hi [Name],
Thank you for sending over the details. I’ll get back to you after I’ve had a chance to review everything thoroughly.
Best regards,
[Your Name]
Best Use: Perfect when you need to appear thoughtful and diligent, especially in professional settings.
Additional Note: It’s a formal way to indicate that you’re taking care in your response.
5. “I’ll Be in Touch Soon”
A simple, yet effective phrase that works well in both personal and professional settings. It promises future communication in a soft, friendly manner.
Scenario Example: Subject: Reaching Out Soon
Hey [Name],
Thanks for your message. I’ll be in touch soon once I have the next steps figured out.
Best,
[Your Name]
Best Use: When you want to convey warmth and care, while keeping things light and unhurried.
Additional Note: This works great for maintaining a friendly and approachable tone.
6. “I’ll Get Back to You Once I Have More Time”
This one adds a personal touch by emphasizing that you need time to properly address the request.
Scenario Example: Subject: Request for Additional Info
Hi [Name],
I’m currently tied up with other priorities, but I’ll get back to you once I have more time to give your request the attention it deserves.
Best regards,
[Your Name]
Best Use: Ideal when you want to explain that your response will come after you’ve been able to prioritize it.
Additional Note: This phrase can convey both respect for your time and the other person’s needs.
7. “I’ll Reach Out Once I Have an Answer”
Simple and to the point, this phrase tells the person that you’ll be in touch once you have the information or decision they’re looking for.
Scenario Example: Subject: Update on Your Request
Hi [Name],
Thanks for your patience. I’ll reach out once I have an answer regarding your inquiry.
Best,
[Your Name]
Best Use: Perfect when you want to give the impression that you’re in the process of getting information and will respond as soon as possible.
Additional Note: A very straightforward alternative that implies no delay in action.
8. “I’ll Keep You Updated”
A warm way to reassure the other person that you won’t leave them in the dark. This phrase lets them know you will maintain communication.
Scenario Example: Subject: Progress Update
Hi [Name],
I’ll keep you updated on any developments regarding your request. Thanks for checking in.
Best,
[Your Name]
Best Use: When you want to assure the person that they will be informed about any progress or changes.
Additional Note: Ideal for long-term projects where regular updates will be necessary.
9. “I’ll Reconnect With You Soon”
A friendly and informal alternative, ideal for personal conversations, but it can work in professional contexts too.
Scenario Example: Subject: Checking In
Hi [Name],
Thanks for your patience. I’ll reconnect with you soon once I have everything sorted out.
Best,
[Your Name]
Best Use: When you want to express an ongoing connection or collaboration.
Additional Note: This can be used to imply a personal level of attention and care.
10. “I’ll Get Back to You When I’ve Had a Moment”
This is a casual, human way to let someone know that you’ll respond once you’ve had time to give the matter proper attention.
Scenario Example: Subject: Reply on Pending Request
Hi [Name],
I’ve received your message and will get back to you when I’ve had a moment to properly review everything.
Best regards,
[Your Name]
Best Use: Use when you want to express that you need a bit more time, but will prioritize their message soon.
Additional Note: A great option for less formal situations where warmth and approachability matter.
11. “I’ll Let You Know When I Have More Information”
This expression gives the recipient confidence that you’re actively working on the issue and will communicate as soon as new details are available. It’s a great alternative when you’re in the process of gathering information but don’t want to leave the person hanging.
Scenario Example:
Subject: Update on Your Query
Hi [Name],
I’m still looking into your question and will let you know when I have more information. Thank you for your patience!
Best,
[Your Name]
Best Use: Ideal for when you’re working on gathering the information and want to assure the person that you’ll keep them posted as soon as possible.
Additional Note: This phrase is a great way to express proactivity without overpromising.
12. “I’ll Get Back to You as Soon as I Can”
This phrase strikes a balance between a professional tone and a casual assurance, letting the recipient know that you’ll respond at your earliest convenience. It’s polite, clear, and often used in both professional and informal settings.
Scenario Example:
Subject: Follow-up on Your Request
Hi [Name],
Thanks for reaching out! I’ll get back to you as soon as I can. Your patience is much appreciated.
Best regards,
[Your Name]
Best Use: Great when you want to indicate that you’re working on something but there might be some delay in your response.
Additional Note: It’s polite, shows effort, and is appropriate in almost any situation.
13. “I’ll Let You Know Once I Have an Update”
This alternative is a great way to communicate that you’re expecting some progress on the matter and will relay that update as soon as possible. It’s a very reassuring way to let the person know you’re attentive.
Scenario Example:
Subject: Status Update
Hi [Name],
Thanks for checking in! I’ll let you know once I have an update regarding your inquiry.
Best,
[Your Name]
Best Use: Ideal for when the situation is still in progress and you need to give the person an update once there’s something new to share.
Additional Note: This phrase conveys care and ensures the other party knows you’re on top of things.
14. “I’ll Get Back to You When I Have a Solution”
This is a thoughtful and action-oriented way to assure someone that you’re actively seeking a resolution before getting back to them. It shows that you’re committed to finding an answer or solution before replying.
Scenario Example:
Subject: Regarding Your Issue
Hi [Name],
I’m working on finding the best solution and will get back to you as soon as I have one. Thanks for your patience!
Best regards,
[Your Name]
Best Use: When the issue at hand requires a solution and you want to assure the recipient that you’re committed to resolving it.
Additional Note: This phrase emphasizes your dedication to solving the problem or addressing the request, which helps reassure the recipient.
15. “I’ll Reach Out Once I’ve Resolved It”
This phrase adds a proactive touch, indicating that you are working on resolving the issue at hand and will communicate once it’s handled. It conveys efficiency and reliability.
Scenario Example:
Subject: Pending Issue
Hi [Name],
Thanks for your message. I’ll reach out once I’ve resolved the issue and have more information to share.
Best,
[Your Name]
Best Use: Ideal for customer service situations or when addressing any kind of issue that needs resolution before further communication.
Additional Note: This phrase assures the person that you’re taking the necessary steps to resolve the matter, and it keeps expectations clear.
16. “I’ll Follow Up as Soon as I Have an Answer”
This is a concise and polite way to let someone know that you’re waiting for the necessary information to get back to them. It’s respectful, clear, and doesn’t make the person feel ignored.
Scenario Example:
Subject: Follow-Up
Hi [Name],
I’m waiting on a response and will follow up as soon as I have an answer for you. Thanks for your patience!
Best regards,
[Your Name]
Best Use: When you’re awaiting an external response or pending information and want to assure the person that you’ll be in touch.
Additional Note: A polite and straightforward way to express that you’re on top of things, but need a little more time.
17. “I’ll Respond Once I’ve Processed Everything”
This alternative conveys that you need time to thoughtfully consider all aspects before replying. It reassures the person that you’re taking their request seriously and will provide a thorough response.
Scenario Example:
Subject: Request for Further Details
Hi [Name],
I’m reviewing everything thoroughly and will respond once I’ve processed all the information. Thank you for your understanding.
Best,
[Your Name]
Best Use: When you need to show that you’re taking the time to carefully assess the situation.
Additional Note: This shows attentiveness and a commitment to providing a well-considered response.
18. “I’ll Get Back to You Once I’ve Had a Chance to Think It Over”
A thoughtful and considerate way to communicate that you need time to consider your response fully before replying. It shows you care about making an informed and considered reply.
Scenario Example:
Subject: Your Proposal
Hi [Name],
Thank you for sending over the proposal. I’ll get back to you once I’ve had a chance to think it over and consider all the details.
Best regards,
[Your Name]
Best Use: Ideal when the matter at hand requires careful thought or consideration before responding.
Additional Note: This shows you’re being considerate and thorough, which can be especially important in decision-making processes.
19. “I’ll Respond After I’ve Completed My Review”
This conveys that you’re in the process of reviewing something and will get back once the review is complete. It’s an efficient way to manage expectations while still showing commitment.
Scenario Example:
Subject: Review of Your Request
Hi [Name],
I’m completing my review and will respond after I’ve had a chance to finalize everything. Thanks for your patience!
Best,
[Your Name]
Best Use: Best used when you are in the midst of analyzing or reviewing something and need to communicate that your response will follow once that is done.
Additional Note: This phrase gives the impression that you’re organized and careful, which is especially helpful in professional settings.
20. “I’ll Get Back to You Once I’ve Had a Chance to Catch Up”
This alternative is informal and conversational, indicating that you’re in the middle of other tasks but will respond as soon as you’re caught up. It’s friendly and shows you are actively managing your workload.
Scenario Example:
Subject: Catching Up
Hi [Name],
Thanks for your patience! I’ll get back to you once I’ve had a chance to catch up on everything.
Best regards,
[Your Name]
Best Use: Use this when you have a lot on your plate, but still want to communicate that you will respond once you’re able to catch up.
Additional Note: This is a casual alternative that works well in more informal or friendly professional environments.
Conclusion
Having a variety of ways to say “I will get back to you” allows you to tailor your communication to be more thoughtful, empathetic, and engaging. Whether you want to sound professional, friendly, or casual, there’s an alternative that can help you express yourself in the most fitting way for the situation.
By adopting these alternatives, you can make your messages feel more personal and convey that you value the other person’s time and input. Always consider the context and tone of your communication, and choose a phrase that best reflects your intention.
