Choosing the right email closing can make a lasting impression. “Best regards” is a common and professional way to sign off, but sometimes you may want something warmer, more casual, or more formal. Using the right alternative can help convey sincerity, respect, and a personal touch.
Below, you’ll find 20 other ways to say “Best regards”, along with examples, best uses, and additional notes to ensure you pick the perfect closing for any situation.
What Does “Best Regards” Mean?
“Best regards” is a polite and professional email sign-off that expresses respect and good wishes. It strikes a balance between formality and warmth, making it widely accepted in both business and personal communication.
Is It Professional/Polite to Say “Best Regards”?
Yes! “Best regards” is considered polite, professional, and neutral, making it suitable for a variety of situations. However, if you’re looking to add more warmth, formality, or friendliness, an alternative may be a better fit.
Pros and Cons of Using “Best Regards”
Pros:
- Professional yet friendly
- Suitable for both formal and informal email
- Universally accepted in business communication
Cons:
- Can feel overused or impersonal
May not always match the tone of the message
Lacks emotional warmth in personal emails
Synonyms For “Best Regards”
- Kind Regards
- Warm Regards
- Best Wishes
- Yours Sincerely
- Respectfully
- Sincerely
- With Appreciation
- With Gratitude
- Cordially
- With Best Wishes
- Cheers
- Take Care
- All the Best
- Looking Forward to Your Reply
- Many Thanks
- Yours Truly
- Much Appreciated
- With Warmest Regards
- Gratefully Yours
- Stay Safe
1. Kind Regards
A slightly softer and more personable version of “Best regards.”
Scenario Example:
Subject: Follow-up on Meeting Notes
Hi [Name],
Thank you for your time today. I appreciate your insights and look forward to our next steps. Let me know if you need any additional details.
Kind regards,
[Your Name]
Best Use:
Suitable for both professional and friendly business emails.
Additional Note:
More polite and personal than “Best regards” but still professional.
2. Warm Regards
Adds a touch of friendliness and warmth.
Scenario Example:
Subject: Thank You for Your Support
Hi [Name],
I truly appreciate your help with the project. Your guidance made a huge difference, and I look forward to working together again.
Warm regards,
[Your Name]
Best Use:
Ideal for messages to colleagues, clients, or partners you have a good relationship with.
Additional Note:
Best used when you want to express appreciation and warmth.
3. Best Wishes
A more personal and sincere closing.
Scenario Example:
Subject: Congratulations on Your Promotion!
Hi [Name],
Congratulations on your well-deserved promotion! I know you’ll do amazing things in your new role. Wishing you all the success.
Best wishes,
[Your Name]
Best Use:
Great for celebratory or supportive emails.
Additional Note:
A heartfelt alternative that works well for personal or professional settings.
4. Yours Sincerely
A formal and traditional closing, often used in official letters.
Scenario Example:
Subject: Job Application Submission
Dear Hiring Manager,
I am excited to apply for the [Job Position] at [Company]. My experience and skills align with the role, and I look forward to discussing further.
Yours sincerely,
[Your Name]
Best Use:
Formal business letters, job applications, and official correspondence.
Additional Note:
More formal than “Best regards” but still polite and professional.
5. Respectfully
A highly professional and serious sign-off.
Scenario Example:
Subject: Request for Consideration
Dear [Name],
I hope this email finds you well. I would like to formally request consideration for the [specific matter]. Please let me know if further details are needed.
Respectfully,
[Your Name]
Best Use:
Formal emails to senior professionals, legal matters, or official requests.
Additional Note:
More serious and respectful than “Best regards” – best suited for professional settings.
6. Sincerely
A polite and professional closing that conveys honesty and respect.
Scenario Example:
Subject: Confirmation of Appointment
Dear [Name],
I appreciate your time and look forward to our scheduled meeting on [date]. Please let me know if there are any updates.
Sincerely,
[Your Name]
Best Use:
Best for formal and professional communication.
Additional Note:
Slightly more formal than “Best regards” and is often used in business settings.
7. With Appreciation
Expresses gratitude and professionalism.
Scenario Example:
Subject: Thank You for Your Help
Hi [Name],
I truly appreciate the time and effort you put into assisting with [specific task]. Your support means a lot.
With appreciation,
[Your Name]
Best Use:
Great for emails where you want to express thanks.
Additional Note:
Works well when addressing mentors, colleagues, or anyone you appreciate.
8. With Gratitude
A heartfelt closing that emphasizes appreciation.
Scenario Example:
Subject: Thank You for Your Support
Dear [Name],
Your help in resolving [specific issue] was invaluable. I am truly grateful for your time and expertise.
With gratitude,
[Your Name]
Best Use:
Ideal for expressing deep appreciation.
Additional Note:
More emotional and warm than “Best regards”.
9. Cordially
A formal and polite alternative.
Scenario Example:
Subject: Invitation to Collaboration
Dear [Name],
I would love the opportunity to collaborate with you on this project. Please let me know a convenient time to discuss further.
Cordially,
[Your Name]
Best Use:
Suitable for business emails, invitations, and professional requests.
Additional Note:
Works well for formal and semi-formal communication.
10. With Best Wishes
A friendly yet professional way to sign off.
Scenario Example:
Subject: Wishing You Success in Your New Role
Hi [Name],
Congratulations on your new position! Wishing you continued success and happiness.
With best wishes,
[Your Name]
Best Use:
Ideal for congratulatory and supportive emails.
Additional Note:
Works well when you want to sound warm yet professional.
11. Cheers
A casual and friendly sign-off.
Scenario Example:
Subject: Excited About Our Upcoming Project
Hey [Name],
Looking forward to working together on this! Let’s make it great.
Cheers,
[Your Name]
Best Use:
Great for friendly business relationships and informal emails.
Additional Note:
Best suited for casual professional settings, not formal emails.
12. Take Care
A warm, thoughtful closing.
Scenario Example:
Subject: Stay Safe During Your Travels
Hi [Name],
Hope you have an amazing trip! Wishing you safe travels and wonderful experiences.
Take care,
[Your Name]
Best Use:
Perfect for emails with a personal or caring tone.
Additional Note:
Sounds genuine and kind, making it great for personal and friendly business emails.
13. All the Best
A warm and encouraging closing.
Scenario Example:
Subject: Good Luck with Your Presentation
Hey [Name],
I know you’ll do great in your presentation! Wishing you all the best.
All the best,
[Your Name]
Best Use:
Best for encouraging and supportive messages.
Additional Note:
A good mix of warmth and professionalism.
14. Looking Forward to Your Reply
Encourages a response politely.
Scenario Example:
Subject: Follow-up on Proposal Submission
Dear [Name],
I appreciate your time reviewing the proposal and look forward to your feedback. Please let me know if you have any questions.
Looking forward to your reply,
[Your Name]
Best Use:
When you expect a response from the recipient.
Additional Note:
Professional yet not overly formal.
15. Many Thanks
A simple yet warm way to show appreciation.
Scenario Example:
Subject: Thank You for Your Help
Hi [Name],
Your help on this project was invaluable. Many thanks for your time and effort!
[Your Name]
Best Use:
Perfect for showing gratitude in business emails.
Additional Note:
More informal than “With gratitude” but still professional.
16. Yours Truly
A respectful and professional closing.
Scenario Example:
Subject: Request for More Information
Dear [Name],
I appreciate your assistance and look forward to your response regarding [specific matter].
Yours truly,
[Your Name]
Best Use:
Best for formal and professional emails.
Additional Note:
Slightly old-fashioned but still effective in professional settings.
17. Much Appreciated
A short and casual way to express thanks.
Scenario Example:
Subject: Thanks for Your Quick Response
Hey [Name],
I appreciate you getting back to me so quickly! Much appreciated.
[Your Name]
Best Use:
Suitable for quick, friendly, and appreciative emails.
Additional Note:
Less formal but effective in casual business emails.
18. With Warmest Regards
A highly affectionate and warm sign-off.
Scenario Example:
Subject: Thank You for Your Kindness
Hi [Name],
Your support during this time has meant so much. With warmest regards,
[Your Name]
Best Use:
Best for emails with a deep emotional connection.
Additional Note:
Works well in heartfelt messages.
19. Gratefully Yours
A respectful and humble closing.
Scenario Example:
Subject: Appreciation for Your Help
Dear [Name],
Your guidance has been truly helpful. Gratefully yours,
[Your Name]
Best Use:
Best when expressing deep gratitude and respect.
Additional Note:
Formal and great for mentors or supporters.
20. Stay Safe
A caring and thoughtful way to close.
Scenario Example:
Subject: Take Care During the Storm
Hi [Name],
I hope you stay safe during this bad weather. Take care and let me know if you need anything.
Stay safe,
[Your Name]
Best Use:
Ideal for caring and personal emails.
Additional Note:
Great when you want to show concern for someone’s well-being.
Conclusion
Using the right closing phrase can enhance your email’s tone and leave a positive impression. Choosing alternatives to “Best regards” allows you to tailor your message to the situation, recipient, and tone you want to convey.
